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Chapters and Delegates

Chapter & Delegates

Chapters and Delegates

Please read Policies related to Grand Chapter Delegates, Credentials and Voting (Section M.) for complete details.

Official delegates and alternates of collegiate and alumni chapters who are in good standing and entitled to vote at Grand Chapter must be elected and reported via the Hub by July 1. Only those delegates and alternates reported by July 1 receive official Fraternity communications regarding Congress legislation and/or elections. Any chapter with outstanding financial obligations to the Fraternity will not be entitled to have a delegate seated at Congress.

Duties of Grand Chapter Congress Delegates and Alternates:   

a)       To report to the official credentials desk at the Grand Chapter Congress prior to the opening business session (Credentials will be open Tuesday, August 13 from 10:00 a.m. to 10:00 p.m. and Wednesday, August 14 from 8:30 a.m. to 4:30 p.m.) Collegiate delegates must be currently enrolled for fall term at the school where their chapter is chartered and all delegates must be fully registered for Congress.

b)      To report to the official credentials desk at the Grand Chapter Congress prior to rotating with an alternate.

c)       To attend the orientation session at the Grand Chapter Congress. This mandatory meeting is scheduled for Wednesday, August 14 from 5:15 p.m. to 6:30 p.m. to review procedures and expectations for attendance, credentials, voting and parliamentary law.

d)      To attend all business sessions of the Grand Chapter Congress, unless rotating with an alternate delegate. Any convention travel allowance available from the Fraternity for each collegiate chapter may be proportionately reduced for nonattendance or tardiness at required functions.

e)       To report back to the chapter all business conducted at the Grand Chapter Congress. Alternates must adhere to the duties of delegates, but are not required to attend all sessions, as long as the chapter is represented in their absence.

The Nominations Committee oversees all credentialing and resolves any disputes arising therefrom. Decisions of the Nominations Committee are final.

Elections/Nominations

Important Information for brothers running for an elected position (Candidates page)
Listing of brothers nominated for an elected position (Candidates Beacon) - available in January 2019

Legislation

Legislation - available in March
Minutes and Testimonials from the 2017 Congress
Proposal/Recommendation Form

Congress Travel Fund for Collegiate Chapters

Each chapter has paid at least $200 per year into the Congress Travel Fund to be used toward Congress expenses (registration, hotel, travel, etc. for the delegate, alternates and/or other chapter members). The Congress travel fund will be issued as an account credit (viewable in the Hub) to each eligible chapter within 14 days after Congress. If the chapter prefers the fund to be disbursed via check, the request must be made at least 14 days prior to the start of the event. The official delegate of each chapter and each Grand Officer are required to attend each business session of the Grand Chapter Congress.  Failure to be in attendance proportionately reduces any available expense allowance.  Absence at any roll call or during a fractional part of one session exceeding thirty (30) minutes in length will constitute an absence, unless the Grand President has officially excused the delegate/alternates or officer for a good cause.

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